Learn how to start over with a new company file, and include accounts and lists (customers, vendors, items, etc.) from your old file in QuickBooks Desktop. Want to create a new file but don’t want to start from scratch?
Lists in QuickBooks Lists are the framework of QuickBooks. Use lists to fill out most QuickBooks forms. For example, to pay a bill, choose a name from your supplier list on the Enter Bills form. QuickBooks enters the list information on the form for you. This saves you time and prevents typing errors. You can also
Click the Accounting section to edit the settings. Choose the First month of the fiscal year. Select the Close the books option. Enter the Closing date. QuickBooks lets you choose to allow changes with just a warning or a warning and a password. Choose the option that works for your company.
There are a few reasons why you might need to create a new company file:
If you haven’t already, save a copy of your account balances. You can use these later to enter your beginning balances.
You don’t need to enter each of your lists manually. You can just export your accounts and lists from your old company file and carry it over to your new one.
Now that you have your new file, you can import your lists and enter your accounts’ beginning balances.
If you also use different QuickBooks features and services, you can re-set them up to help you manage your books.
You can go to the Gear icon and select Online Backup. That is the Chronobooks features that are now built into QBO Advanced.
Thank you for the quick response. After I do this backup, could I access it from a different QBO account and import it? Our current company is going to disappear so I need al the information on it to be transferred into the new company. I don't know if I am being clear about what I need to do. Please let me know if I need to explain it better.
On the same window you use to set up new users is an option to create accountant type users. A company can have up to two free accountant users, and these users have unlimited access to all areas of QuickBooks. In addition to transactions and reports, accountant users have access to special tools and features in the QuickBooks Online Accountant version.
You record most of your daily business transactions on a QuickBooks transaction form. You will use QuickBooks lists to complete transaction forms. Behind the scenes, QuickBooks records the accounting entries (debits and credits). The invoice is an example of a transaction form.
Lists are the framework of QuickBooks. Use lists to fill out most QuickBooks forms. For example, to pay a bill, choose a name from your supplier list on the Enter Bills form. QuickBooks enters the list information on the form for you. This saves you time and prevents typing errors. You can also change the information directly on the form if necessary.
If you keep important list information in Microsoft Excel you can import it directly into QuickBooks. You can import customers, suppliers, accounts, and products and services. This will help you add information to QuickBooks faster than if you created each list entry from scratch.
QuickBooks Online can be customized to let multiple people sign-in and work in QuickBooks simultaneously. You can grant different permissions to different users based on the access needed within QuickBooks.