Oct 31, 2021 · What is the purpose of a numeric file list in a geographic arrangement? 2. 3. a. 4. to determine the next number available for assignment-WRONG 5. 6. b. 7. to show a serial list of assigned numbers 8. 9. c. 10. to show a list of subject titles in the geographic arrangement 11. 12. d. 13. Both a and b-CORRECT ANSWER
computer system allowing users to collect, manage and analyze large volumes of data referenced to a geographic location by coordinates (like longitude and latitude) Geographic Filing System classification of records by geographic location, arranged by numeric code or alphabetical order. Geographic Records Management
View MIND MAP CHAPTER 5.docx from OBM 200 at Universiti Teknologi Mara. Numeric filing – is a method of arranging records by number. - When records have a unique number already assigned to them. -
Geographic Records Indexes 0 Numeric file list 0 Shows numbers assigned to records in a numeric storage system 0 Is also called an accession log 0 Alphabetic index 0 Lists all correspondents or subjects in geographic storage 0 Can be a database index or a printed list 0 Should be easy to update and keep current 10 11.
The goal of records management is to get the right record to the right person at the right time at the lowest possible cost. Storage or storing is the actual placement of records, according to a plan, on a shelf or in a file drawer. Also, storage can be electronically saving a record to a medium readable by a computer.
An inventory of what is to be stored is a basic step in making the best choice of storage equipment and supplies. Records in different formats or media such as papers, cards, books, computer disks, microfilm, videos, architectural drawings, or computer printouts have special storage needs.
Whether a record is classified as active, inactive, or archival, a tracking system allows instant recall of facts, location, and in some cases, the record itself. Most tracking systems use a database setup to manage records at the document, folder, or box level. 3.
Bar code is a coding system consisting of vertical lines or bars set in a predetermined pattern that, when read by an optical reader, can be converted into machine-readable language . In records and information management, bar codes and RFID tags are used for tracking locations of documents, files, or boxes of records.
listing that could include the types, locations, dates, volume, equipment, classification systems, and usage dates of an organization’s records. personal digital assistant (PDA) A small handheld.