better virtual meetings how to lead effective meetings online course

How do you conduct a virtual meeting effectively?

How to improve collaboration in a virtual environment?

What are the barriers to virtual meetings?

How to end a virtual meeting with a water cooler conversation?

Q: What are the advantages of virtual meetings?

A: The advantages of virtual meetings include connecting us when we can’t be together and helping us transcend spatial barriers to maintain work re...

Q: How long should a virtual meeting last?

A: Virtual meetings should last for no more than an hour. Break your meeting into 15-minute segments and take breaks to keep attendees energized. B...

Q: How do I make a virtual meeting interactive?

A: Make a virtual meeting interactive by carefully planning every aspect of your meeting. This includes understanding hosting techniques that make...

Q: How do I know if my virtual meeting was effective?

A: Know if your virtual meeting was effective by asking for feedback in your meeting follow-up email. You can also take steps to make your meeting...

Q: What is the first step to conducting an effective virtual meeting?

A: The first step to conducting an effective virtual meeting is nailing down all the details. You can find all 8 steps here.

Q: Why do virtual meetings work in 2022?

A: Virtual meetings work in 2022 because our need to meet remotely is greater than ever, our meeting technology is better than ever, and our knowle...

Q: What do I need to start a virtual meeting?

A: To start a virtual meeting, you need a presentable work space, a laptop or desktop computer, a reliable internet connection, virtual meeting sof...

Q: Are there ways to improve remote employee engagement in my virtual meeting?

A: Improve remote employee engagement in your virtual meeting by taking roll, using icebreaker questions, sharing your meeting itinerary and object...

Q: What is the purpose of a virtual meeting?

A: The purpose of a virtual meeting is to digitally bring people together to discuss important issues, achieve critical goals, or build and maintai...

Q: How should I start my virtual meeting?

A: You should start your virtual meeting by taking roll and presenting a short icebreaker question. Find out how to plan, host, and end your virtua...

What is virtual meeting?

Virtual meetings are a big part of our daily lives after the covid-19 pandemic, This course provides a great insight on how to schedule, manage your meetings. The course also provides tips for using slides efficiently during meetings. I would recommend this course.

What is the purpose of the team leader course?

This course will teach you simple concepts that will help you drastically improve the productivity and efficiency of your meetings . It will also help you to improve your facilitation and communication skills and allow you to be the best team leader you can be!

How to make a virtual meeting interactive?

A: Make a virtual meeting interactive by carefully planning every aspect of your meeting. This includes understanding hosting techniques that make people comfortable and identifying engagement strategies that encourage participation.

What is virtual meeting?

A virtual meeting is an event that brings people together via the internet or a digital network, usually to achieve a shared objective. A well organized virtual meeting allows people to collaborate and share information in real-time without the need of being in the same physical location.

How to improve remote employee engagement?

A: Improve remote employee engagement in your virtual meeting by taking roll, using icebreaker questions, sharing your meeting itinerary and objectives, and carefully moderating your meeting to make sure everyone participates.

How long should a virtual meeting last?

A: Virtual meetings should last for no more than an hour. Break your meeting into 15-minute segments and take breaks to keep attendees energized. Be prepared to use your judgement. If you sense engagement has plummeted, it might be more productive in the long run to end your meeting early.

What are the advantages of virtual meetings?

A: The advantages of virtual meetings include connecting us when we can’t be together and helping us transcend spatial barriers to maintain work relationships, business continuity, and productive collaborations. Use this planning checklist to enjoy all the advantages of virtual meetings.

Is it the same as influencing when you are meeting face to face?

Talking to Inc., expert trainer Lee E. Miller summed up the problem perfectly: “The biggest mistake people make is assuming that influencing when you are meeting face to face is the same as influencing when you are interacting virtually. It’s not.

Will virtual meetings work in 2021?

A: Virtual meetings work in 2021 because our need to meet remotely is greater than ever, our meeting technology is better than ever, and our knowledge of what makes virtual meetings successful is growing every day.

Why do you lead a meeting?

You’re leading a meeting because you are trying to move a person, or a project, from point A to B. Be clear about what you are trying to accomplish in the meeting. This advice is the same for in-person or virtual meetings, but it’s even more crucial in a virtual setting because collaboration and consensus take longer.

What is the role of a facilitator in a meeting?

As the facilitator of the session, it’s your job to guide your participants, the hero of this interaction, to greatness. That means you are the mentor of the meeting.

Do you need to present in a Duarte meeting?

At Duarte, we believe every presentation should serve a purpose–if there’s no need to persuade, there’s no need to present. Similarly, when you lead a meeting, you should be working toward an end goal and you’ll need the participation of your meeting attendees to get there.

Who This is For

Leading Engaging Virtual Meetings is for executives, team leaders, managers, facilitators, and trainers. The course is for anyone who facilitates online meetings and wants to become more comfortable and effective.

Extras (in the Plus or Premium Levels)

30 minute tech session: work with Amy to get everything just right. Help with lighting options, audio settings, adding the external monitor, etc.

Join the Wait List

Course registration is currently closed. It will open again in 2022. To be added to the wait list, please insert your name and email below.

Course Content

The course focuses on the three critical components of virtual experiences: Technology, Design, and Delivery.

Fundamental skills for people new to the virtual environment

This training provides participants with the skills and tools necessary to lead effective online meetings.

Fundamental skills for people new to the virtual environment

Throughout this series of virtual sessions and on-demand modules, participants apply the principles of The Orderly Conversation® to their own real-life virtual meetings.

What are the technical components of virtual meetings?

For many people, the technical components are the aspect of virtual meetings that are most intimidating. Setting up a web camera, exploring the online meeting platform, sending meeting invitations, finding compatible headphones with a microphone – it all feels like a bit much when you’re trying to do it for the first time.

Is online meeting more popular?

Online meetings have become increasingly popular in the past few years. More and more companies are allowing their employees to work from home or work remotely, creating an increased need for meeting virtually rather than face to face.

Can you multitask in a virtual meeting?

It can be really tempting to multitask while you’re participating in a virtual meeting that’s not quite holding your attention, especially since you’ll likely have your computer in front of you with access to dozens of other items you could work on (and, who are we kidding, social media).

What are the rules of virtual meetings?

Most importantly in virtual meetings, civility and respect must be the norm. There have to be inalienable, ethical rules that you follow before, during and after a virtual meeting for it to be truly successful. And that means adhering to two fundamental principles: Be respectful of others’ time, and be present.

What are the social norms of a virtual meeting?

In a co-located meeting, there are social norms: You don’t get up and walk around the room, not paying attention. Virtual meetings are no different: You don’t go on mute and leave the room to get something. In a physical meeting, you would never make a phone call and “check out” from the meeting.

How to make everyone feel like they are in the same room?

Since everyone on the call is separated by distance, the best thing you can do to make everyone at least feel like they’re in the same room is to use video. There are many options to choose from, such as WebEx and Skype. Video makes people feel more engaged because it allows team members to see each other’s emotions and reactions, which immediately humanizes the room. No longer are they just voices on a phone line; they’re the faces of your co-workers together, interacting. Without video, you’ll never know if the dead silence in a virtual meeting is happening because somebody is not paying attention, because he’s rolling his eyes in exasperation or nodding his head in agreement. Facial expressions matter.

Why do people perform better when they are comfortable with each other?

People perform better when they are comfortable with each other, which affords a greater degree of candor and mutual interest. Your job as a leader, particularly when people may not know each other, is to make them feel connected so you can have a productive meeting.

How to stop multitasking?

Here are three ways to make sure the ban on multitasking is followed: 1 Use video: It can essentially eliminate multitasking, because your colleagues can see you. 2 Have the meeting leader call on people to share their thoughts. Since no one likes to be caught off-guard, they’ll be more apt to pay attention. 3 Give people different tasks in the meeting, rotated regularly. To keep people engaged, have a different team member keep the minutes of the meeting; track action items, owners and deadlines; and even come up with a fun question to ask everyone at the conclusion of the meeting.

Why is video important in a team?

Video makes people feel more engaged because it allows team members to see each other’s emotions and reactions, which immediately humanizes the room. No longer are they just voices on a phone line; they’re the faces of your co-workers together, interacting.

Is virtual meeting better than face to face meeting?

Virtual meetings don’t have to be seen as a waste of time. In fact, they can be more valuable than traditional face-to-face meetings. Beyond the fact that they’re inexpensive ways to get people together – think: no travel costs and readily available technology – they’re also great opportunities to build engagement, trust and candor among teams.

How to improve team meetings?

Other ways to improve team meetings: 1 Consider adding a ritual or ceremony to your team meetings, like a fun way to start or end a remote meeting. For example, everyone might begin the meeting by saying what they can see out their window every day. This works best for geographically distributed teams, where one person is looking at snow and another at a palm tree. Any light-hearted way to start the meeting can help set the tone of exchange and feedback that you want. 2 Given the current state of the world, many meetings will begin with everyone touching base about what’s going on. But be aware of the fatigue that can create in certain geographies. Check in and make sure everyone is okay. 3 It’s your job as a leader to ensure everyone gets heard and dominant voices don’t overshadow the introverts on your team. This is just like in-person meetings, but this situation can be exacerbated on remote working channels. 4 Don’t forget about the appreciation and motivation that should keep coming from managers/peers, even for small acts of success. Recently, one of the teams at Gartner celebrated an achievement by organizing a virtual party where the manager got everybody on a call, sent them a Starbucks gift certificate to get their favorite drink, and played music on the call so everyone could chill and unwind. 5 Depending on the culture at your place of work, you might need to set some rules about video and what people should wear.

Why are team meetings different from group meetings?

Team meetings are a different breed than generic group meetings because they provide the team glue when you cannot rely on casual conversations, shared lunches or water cooler conversations . As a leader, your goal in a team meeting is not only to inform.

Is a team meeting created equal?

All meetings are not created equal. Each type of meeting requires a different approach. What we’ve learned over our centuries is a lot about remote meetings and how to make them effective. And all meetings are not created equal. Each type of meeting requires a different approach. For example, a team meeting requires one approach ...

Do you need in person meetings?

You don’t need in-person meetings to create social cohesion as long as you run fun, un-soul-destroying remote ones. A good rule of thumb is that if the in-person meeting is terrible, the remote version of the same will be exponentially more so.

Can you rely on casual encounters?

They cannot rely on casual encounters or lunch in the cafeteria to cement new relationships. Pay special attention to anyone who is new to the team and is suddenly working remotely. You might need to have more meetings with new workers or set up meetings between them and teammates proactively.

Can group meetings interfere with real work?

The opposite is almost always true — many people find that group meetings, whether remote or in person, interfere with their real work, are boring and unproductive, and are too numerous. Make meetings shorter and plan for distractions including, but not limited to kids, pets, spouses or technical glitches.