what is the course com112

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Formatting Data and Cells

Enhancing the visual appearance of a worksheet is a critical step in creating a valuable tool for you or your coworkers when making key decisions. There are accepted professional formatting standards when spreadsheets contain only currency data. For this course, we will use the following Excel Guidelines for Formatting.

Data Alignment (Wrap Text, Merge Cells, and Center)

The skills presented in this segment show how data are aligned within cell locations. For example, text and numbers can be centered in a cell location, left justified, right justified, and so on. In some cases you may want to stack multiword text entries vertically in a cell instead of expanding the width of a column.

Entering Multiple Lines of Text

In the Sheet1 worksheet, the cells in the range A1:D1 were merged for the purposes of adding a title to the worksheet. This worksheet will contain both a title and a subtitle. The following steps explain how you can enter text into a cell and determine where you want the second line of text to begin:

Borders (Adding Lines to a Worksheet)

In Excel, adding custom lines to a worksheet is known as adding borders. Borders are different from the grid lines that appear on a worksheet and that define the perimeter of the cell locations. The Borders command lets you add a variety of line styles to a worksheet that can make reading the worksheet much easier.

AutoSum

You will see at the bottom of Figure 1.42 that Row 15 is intended to show the totals for the data in this worksheet. Applying mathematical computations to a range of cells is accomplished through functions in Excel. Chapter 2 “Mathematical Computations” will review mathematical formulas and functions in detail.

Cell Styles Menu

Cell styles allow you to apply several formats to data in one step, which allows for consistent formatting. The cell style has a pre-defined set of formatting that are associated with the document theme, which include the fonts, borders, and shading. There are several built-in cell styles to choose from to format data (see Figure 1.45 ).