A proposal can also be rejected if it doesn’t match the purpose of the project. If the proposal lacks parts that are crucial to the project, it will be rejected. A proposal can also be declined if there are aspects that need to be improved upon.
As an organization, it’s normal to receive business proposals now and then, and upon weighing the pros and cons, you decide which proposal would be best suited for the project at hand.
Sample Five to Reject a Business Proposal by Email Dear Samuel, Thank you very much for your interest in working with us. Your proposal to supply us with tables and chairs for our new offices has been received. We must commend you on the effort and work put into the proposal.
When writing an email declining a proposal, it should be written politely. Your aim should be to politely decline the business proposal and not to humiliate the recipient.
Reasons for rejecting business proposals are unique to the business and the proposal. Regardless, there are some general reasons why a proposal would be declined. Some of these include:
Dear Sir, Thank you for showing interest in working with us on remodelling our new office blocks. Regrettably, your proposal didn’t make the cut and was rejected. Considering the budget and scope of the project, your proposal does not meet the requirements for this project. We wish you the best and we hope to work with you in the future.
Hello Ms Faith This email is a response to the business proposal you sent on the 4th of May, 2021. Thank you for offering to work with us on this project. Unfortunately, your proposal was not successful. The reason behind this is that your proposal was 25% above our intended budget. As such, we had to go with another company on this project.
Dear Wilson, Thank you for honouring our meeting to present your proposal to renovate our offices. It was a very detailed proposal and a well-executed proposal. Regrettably, we will not be moving forward with your proposal. We've decided to go with a company that was 20% cheaper and had access to equipment at a significantly lower cost.
Dear Ms Anna Thank you very much for your interest in working with us. We found your proposal interesting, organized and very well presented. However, we're going to have to decline your proposal at this point in time. The reason behind this that we have already contracted this service to another company.
Dear Samuel, Thank you very much for your interest in working with us. Your proposal to supply us with tables and chairs for our new offices has been received. We must commend you on the effort and work put into the proposal. It was very well done and covered everything we need for our new offices.