the best course of action to take when a needed employee resigns is to:

The manager needs to inform the employee that the first step in the resignation process is to send a letter of resignation to the Human Resources office. This gives the employer official documentation of the employee's resignation for the personnel file. This triggers all of the end-of-employment events necessary in employment termination.

Full Answer

How do you act when an employee resigns?

How to Act When Employees Resign. Your job, no matter what the reason is for the employee's resignation, is to act with grace, dignity, and professionalism. Congratulate the employee if the opportunity sounds like a promotion or another career-enhancing step. Work with the employee's manager and co-workers to make sure that an appropriate ending...

What is the first step in the process of resigning?

The first step of an employee resigning will usually be in person; you will then need to ensure you have this in writing and should notify the HR department immediately. Make sure the letter is signed and that their leaving date is in accordance with their notice period.

How often do employees resign from a company?

These numbers are usually lower for younger employees and much higher for older employees (2.8 years for employees aged 25 to 34 and 10.1 years for employees aged 55 to 64). Depending on how large your company is, you could be dealing with employee resignations on a weekly basis or more often.

Is it better to fire or resign an employee?

If the employee is not currently meeting the expectations of their role, a resignation could be beneficial to you because it means you don’t have to initiate a layoff or firing process. You still need to treat them with courtesy and respect.

What to do when an employee resigns?

When an employee resigns, you need to communicate with the IT department so they can plan for the appropriate time to disable passwords, remove accounts, collect company assets (laptops, cell phones, thumb drives), and provision equipment for the replacement employee.

How to exit a company after resigning?

Once an employee has resigned (and once you have reacted appropriately), you should follow your company’s standard resignation procedures. For most businesses, the employee exit process checklist should include the following steps. 1. Ask for a resignation letter. You need a resignation in writing so you can add it to the employee’s personnel file.

What to do if you don't have a resignation checklist?

If you don’t have a standard resignation process in place, start with a breakdown of responsibilities for everybody involved in the transition. The HR representative is not the only person who will interact with the employee.

How to prepare for an employee resignation?

Your steps for employee resignation need to be easily understood so anybody can follow them and the same for every employee to avoid any possible discrimination charges. Make sure the break is amicable and that everybody parts on good terms.

Why do you need to keep an employee around?

If the employee is the single source of knowledge for that particular role, then you will probably need to keep the employee around as long as possible to transfer knowledge, document procedures, and teach remaining employees how to complete specific tasks.

What is a resignation letter?

The resignation letter documents that the employee initiated the termination and that it was not because of any disciplinary action. Typically the resignation letter includes the employee’s intent to leave, the intent to give two weeks’ notice, and the employee’s last day.

Why do you have to resign if you are not meeting expectations?

If the employee is not currently meeting the expectations of their role, a resignation could be beneficial to you because it means you don’t have to initiate a layoff or firing process.

How to act when an employee resigns?

Your job, no matter what the reason is for the employee's resignation, is to act with grace, dignity, and professionalism. Congratulate the employee if the opportunity sounds like a promotion or another career-enhancing step for them. Work with the employee's manager and coworkers to make sure ...

What is the first step in the process of resigning from a job?

The manager needs to inform the employee that the first step in the resignation process is to send a letter of resignation to the Human Resources office.

Why do people resign?

They resign for new jobs and better opportunities for advancement. They resign to return to school or move across the country. They resign when their spouse takes a job in another state in a hard-to-find employment field. They leave because they want more money than you can afford to pay. They also leave if they have children so they can move ...

How long do you have to give notice of resignation?

After you receive the employee's official resignation letter, work with the employee's supervisor to make certain that the employee's last two weeks remain positive and contributing. If the employee has provided the standard and expected two weeks' notice, you have ample time to wrap up the employee's job.

Why do people leave their jobs?

They also leave if they have children so they can move to an area with better schools or where their family can support them as the children need care and growth. The reasons why an employee might leave your employment are endless and endlessly challenging to you as an employer.