Share what?
Yes... We hear that often. So first, let's have a quick introduction. SharePoint is a platform. A product. You collaborate and share information across the organisation, quickly and securely. You reduce email traffic, and always have the latest version of a document or file. You can even have a beautiful Intranet!
More than a storage location
One of the first reasons that springs to mind is that SharePoint is not our good old network shares. It's also not another cloud storage. Users might be used to their OneDrive (consumer), Dropbox, Google Drive, and so on. They know how to upload or download their files and pictures don't they? So that's already a good start!
Integration with other apps
If you're using Microsoft 365, you've surely heard about Microsoft Teams, Power Apps, Power Automate, etc... Well, they all integrate with SharePoint. So you can imagine the extent of the possibilities. 🙂
Real world scenario
Let's assume for a moment that you're in this situation: Higher management chose SharePoint Online as the new Document Management System, and migrations will take place over the next few weeks or months. It's all been decided.
Identify SharePoint Champions
Some users may have some SharePoint experience already, likely from a previous role. Identify those users for two main reasons:
Users and admin roles
When we speak about SharePoint, we can think of three distinct roles: Users, Super Users, and Administrators . Of course, they won't have the same responsibilities, or see the same interfaces, but even an Admin is likely to be a user or Super User within his or her team, after all!
Basic training
Start with basic training per group or per department, a few hours per session. It has to be a compromise between learning fast enough, and practicing the new ways of working to complete their daily tasks. Therefore, plan the topics for each training session to be efficient.
Why is SharePoint not a drop box?
And here are 10 reasons why: 1. SharePoint is not DropBox (or file share/network drive). As I already stated in one of my earlier articles, DropBox and SharePoint are like bicycle and airplane. DropBox was designed for simple file sharing and synchronization among different devices, while SharePoint was designed to be a completely independent ...
Is SharePoint easy to use?
SharePoint is not easy. Yes, it is not. And it was never meant to be . It is a complicated piece of technology that completely changes all we know about content sharing and collaboration. SharePoint is not an iPad, where it just all makes sense.
Can you share a document externally in SharePoint?
That’s the reality. Yes, if you want to let’s say share a document externally, I could show you at least 5 ways to do it in SharePoint. The users need to understand how to navigate around the site and what do all of these buttons on a ribbon do or can do.
Can John Smith add to SharePoint?
Yes, we can add John Smith from Marketing Department to our SharePoint site, but he will also now have access to all of our 5 sub-sites as a result. Unless you don’t care about your organization’s security and integrity – education and awareness here are key. 4. SharePoint gives power to the users.
What is SharePoint training?
In this engaging yet challenging training, you will get to understand and develop the skills required to install, configure, and deploy a SharePoint server site and take advantage of the benefits of SharePoint. This comprehensive SharePoint training is suitable for every expertise level which includes web designers and developers, application developers, site users and administrators, information workers, business intelligence analysts, and many more.
What is SharePoint online course?
This is a very engaging course that aims to provide you with all the instructions on how to use SharePoint online. With that, you will also learn to use team sites and OneDrive for business. The instructor is going to share such details that will enable you to work more confidently with SharePoint online. Then you will get to understand how to use SharePoint online team sites.
How many followers does SharePoint have?
SharePoint and Office 365 is something that has more than 180 million active followers and grew by 60% in the last year. With that, it is known to be one of the most used enterprise tools across the globe. To learn how to use SharePoint, our team at takethiscourse.net has compiled a list of 10 Best SharePoint Online Training Courses & Classes. With the help of the training courses and classes available in this list, you can easily find a suitable course for yourself. So, let us take a look at this list.
Share What?
- Yes... We hear that often. So first, let's have a quickintroduction. SharePoint is a platform. A product. You collaborate and share information across the organization, quickly and securely. You reduce email traffic, and always have the latest version of a document or file. You can even have a beautiful Intranet! There are of course, many features ...
More Than A Storage Location
- One of the first reasons that springs to mind is that SharePoint is not our good old network shares. It's also not anothercloud storage.Users might be used to their OneDrive (consumer), Dropbox, Google Drive, and so on. They know how to upload or download their files and pictures don't they? So that's already a good start! But as mentioned above, SharePoint will offer many ot…
Integration with Other Apps
- If you're using Microsoft 365, you've surely heard about Microsoft Teams, Power Apps, Power Automate, etc... Well, they all integrate with SharePoint. So you can imagine the extent of the possibilities. 🙂 That being said, we also don't want to scare users. The goalis to allow them to work efficiently, taking into consideration that 'The Cloud' is likely a new way of working for most of th…
Real World Scenario
- Let's assume for a moment that you're in this situation: Higher management chose SharePoint Online as the new Document Management System, and migrations will take place over the next few weeks or months. It's all been decided.You can't just 'throw users into the wild' and hope for the best, can you? Well, below is a little visualization of what could happen... Microsoft 365 is a s…
Identify SharePoint Champions
- Some users may have some SharePoint experience already, likely from a previous role. Identify those users for two main reasons: 1. They could be Site Owners for their team or department, 2. They could help with training other users within the organization.
Users and Admin Roles
- When we speak about SharePoint, we can think of three distinct roles: Users, Super Users, and Administrators.Of course, they won't have the same responsibilities, or see the same interfaces, but even an Admin is likely to be a user or Super User within his or her team, after all! From the mostprivileged to the least: 1. SharePoint Site Collection Administrator 2. SharePoint Site Owne…
Basic Training
- Start with basic training per group or per department, a few hours per session. It has to be a compromise between learning fast enough, and practicingthe new ways of working to complete their daily tasks. Therefore, plan the topics for each training session to be efficient. Depending on a user's permissions, the following are considered basic operations within SharePoint: 1. Unders…
Advanced Training
- If your users already know how to perform the items from the basic training section, then they could potentially act as Site Ownersfor their team or department's site. This involves more responsibilities as Site Owners will need to also take care of the security aspect by managing site permissions, adding and removing users from their site for example. They may also act as a sup…
Is It Really Worth It?
- Microsoft and the Community are making a lot of enhancements for SharePoint to make things easier and more intuitive for users. But we've seen so many times that training is very valuablefor any type of product. Even a 'simple' product can be challenging for users if they've never seen it! Having someone explain 'how' to do things in SharePoint will only put users at ease, carry on wit…
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