why is arranging records by location important course hero

Why is it important to keep records?

Why is arranging records by location important? Geographic filing systems are important because the world is more interconnected than ever, so records and all types of business can be conducted from all over the world. 2. Name three kinds of businesses that are likely to use the geographic method of storage.

What is a a record?

Why is arranging records by location important? Geographic filing systems are important because the world is more interconnected than ever, so records and all types of business can be conducted from all over the world. 2. Name three kinds of businesses that are likely to use the geographic method of storage.

How important is it to arrange or structure data in real life?

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What is the importance of Archives in history?

Dec 07, 2012 · Why is absolute and relative location important? Absolute Location and Relative Location is important it is because it telling you EXACTLY the location it is at. Which system records the location...

Why is arranging records by location important?

Why is it important to arrange records by location? Some types of information, especially in specialized activities, are more easily accessed based on location within a facility, a locality, a state or province, a country, or a continent.

Which of the following steps are in the correct order for storing records in a geographic file?

Which of the following steps are used to store records in a geographic file? Inspect, index, code, cross-reference, sort, and store.

Why is it important to cross reference some records?

In both printed and online dictionaries cross-references are important because they form a network structure of relations existing between different parts of data, dictionary-internal as well as dictionary external.

Which of the following statement is an advantage of the alphabetic storage method?

Which of the following statements is an advantage of the alphabetic storage method? The alphabetic storage method is a direct access method, The A to Z order of records is simple to understand and Misfiles are easily checked by examining alphabetic sequence.

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Why are records important?

Records help to preserve a nation’s sense of identity. Records also help to preserve a nation’s collective memory. Those records that have a permanent value are kept as archives and provide essential evidence in the chain of history. They give people their sense of identity; they serve as a country’s documentary memory.

Who keeps records?

Records are maintained by or on behalf of those responsible for the activities or transactions they reflect , and they are kept for the future use of those responsible, or their successors. It is their ‘evidential’ nature that distinguishes records from other types of data or information.

What is static record?

Records are static; they provide evidence of a particular action in time. Records Have Authority Records provide the ‘official’ evidence of the activity or transaction they document. Records must be reliable and trustworthy. The reliability of a record is linked to its creation.

What happens if someone changes the minutes of a meeting?

If someone alters the minutes of a meeting after they have been approved, the minutes can no longer be considered an accurate record of the meeting.

What is the first task in designing a records management system?

The first task in designing a records management system is to carry out an analysis of the organisation’s records needs. By understanding the functions and activities of the organisation, its requirements for preserving documentary evidence will become clear. A needs analysis should do the following. 1.

Why is context important in a record?

For this reason, the context of the record (the activity and authority that gave rise to it) is vital and must be preserved. Only by knowing how and why a record was created and used can its contents be fully understood. Records are unique; they have meaning in relation to a specific action or transaction.

What is the definition of information?

Information: Knowledge that is communicated. Data (pl.): The representation of information in a formalised manner suitable for communication, interpretation and processing, generally by a computer system. Note: the term ‘raw data’ refers to unprocessed information.