When preparing to work on a project, teams should name a meeting leader to plan and conduct meetings, a recorder to keep a record of group decisions, and an evaluator to determine whether the group is on target and meeting its goals. True. True. When a team works on a group presentation, conflict and confrontation among members can actually create better final …
procedures. Roles and Responsibilities Project Manager Allow members to briefly introduce themselves and their roles on the project or how they may be able to contribute to project efforts (i.e. if not an actual project team member). 5-10 minutes High-Level Plan Project Manager or Project Sponsor Review and summarize high-level project plan. 5-10 minutes Next Steps …
EAC594 Project Plan for Major Project 2. RESPONSIBILITIES (15 marks) Fill out the following chart to plan your team’s project work over the next TEN weeks. Your plan should include activities and phases in your project such as (but not limited to) brainstorming, assigning research subtopics, research activities, team meetings, drafting, revisions, source checking, …
PROJECT PLAN [Project Name] Time-bound- the targets should have a submission time, which is also known as the deadline of the submission. 1.2 Project Scope The project scope can be defined as the comprehensive outline of all the factors of a specific project which consist of all activities that are related to the given project, the resources, the deadline, the deliverables and …
Project teams do the work of the project. Team building is well-known, focuses on team attitudes and teamwork. Transferring the learning from team building and teamwork to working as a team is tough. Little thought or effort is given to the work of the team. Become a more effective project manager.
Become a more effective project manager. Understand project team development, teamwork and the work of the project team. Know that project work and project management work is not teamwork, nor the work of the team, nor the development of the team. Be a better project leader by understanding teams and ensuring the team works.
The volleyball team practices and practices to do its project work—playing a game. They must develop as a team both individually in the skill of the game and collectively in the skill of the team playing the game. The team still must grow together, and learn each other's styles, strengths, and shortcomings.
Teamwork is anything that improves commitment, communication, cohesion, cooperation and celebration within the team. The volleyball team can again help us to understand teamwork and the work of the team. Team members must subvert their egos for the needs of the team.
Use the chart to understand, to share expectations, and to assign responsibilities is teamwork. The team must have clear boundaries, defined power and authority, current and desired team skill levels of individuals, and current and desired performance levels of the team.
Assign roles. Most meetings need someone to facilitate the meeting, someone to document the meeting and/or write on the flip chart, and someone to monitor time. Start and end on time. If someone is late for a meeting, begin without him or her. Don’t punish the people who come on time.
Your role is to help the group make good decisions. Follow these simple guidelines to keep meetings on track: Use technology to facilitate your meetings.
Meeting Documentation. Taking the minutes at the meetings of the project team often falls to the administrative professional. Meeting documentation should be brief and to the point. In most cases there is no need to keep details of all of the discussions.
At the end of the meeting, review the decisions, accomplishments, and action plan to make sure every decision will be carried out by a particular person within a particular timeframe. Provide meeting documentation to participants as soon as possible after the meeting.
Meetings include many complex interactions. Some of them are predictable. Try to anticipate these interactions and deal with them as they occur. These are often referred to as team, group or meeting dynamics. Some of these are related to the task and some to the personalities.
Kickoff: Present the project goals, introduce the participants, and decide on certain logistical questions; the first time a team gets together, the project sponsor usually speaks to them and generates enthusiasm.
Well-run project meetings allow teams to get through the maze of distractions and obstacles to achieve results. Unfortunately, many project meetings aren't well-run. They are viewed by team members as unproductive and tedious wastes of precious time. But you can change that.
Never hold a meeting without defining and communicating the reasons or purpose of the meeting. Not only do the objectives set the tone of the meeting, they are also a handy tool for keeping discussions focused during the meeting. Use them as a measuring stick for every conversation to see if it has value.
A mediator facilitates the negotiation and agreement between two parties. A coach facilitates personal growth. For this topic, we'll be discussing how to apply facilitation to project meetings in order to help project teams achieve a specific goal or to build a specific project deliverable.
Time-Boxing is a great technique to use when the team can't seem to reach closure on a topic or decision. When you sense that group is struggling, announce that they have X more minutes of discussion before they need to make a decision about the topic. If a decision cannot be reached within that timeframe, ask the team to define what they need in order to make that decision, assign an action item to perform the stated task, and move on.
A methodology, but rather a set of skills and techniques that can be applied to both individual and group interactions. Just an application of techniques. Those techniques must be combined with an appreciation of the situation and people involved.
Action Items are tasks that need to be completed after the meeting. Each action item must have an owner (one person, not multiple) and a due date. Capture an action item when…
The Parking Lot is a temporary storage place for ideas, concepts, desires, and thoughts that are tangential to the objectives of the meeting. As these “off-topic” items pop up, write them down on a flip-chart page labeled “Parking Lot.” If you simply try to ignore them, they will keep coming up throughout the meeting. By writing these items down the meeting participants feel that they have been heard and can move on to other thoughts. You may want to include these parking lot items in an appendix of the meeting documentation.
Lessons learned for you (project manager): lack of PM support during client negotiations: If your team feels you could be more supportive in situations involving the client, you need to be more available and take over leadership in such situations. team praises your motivational skills: great job, keep going.
lack of team spirit: This is a criticism that’s often raised in newly formed teams. One way to approach this problem is by organizing a team event where team members get to know each other.
Lessons learned are an informal conversation where you look at a project in retrospect. It is done after project completion, usually conducted as a meeting involving the project manager and key representatives from customer and contractor side. I have also done lessons learned with the entire project team. This is even more insightful but it ...
What usually breaks the ice is when one person steps up. Then others will follow and share their criticism openly. That’s the kind of atmosphere you should encourage (even if it’s painful). If you believe it will be hard to get the attendees to open up, consider planning some discussion points in advance.
The whole point of a lessons learned workshop is to learn . To become better. As a project manager and as a team but also as an organization. This learning effect only materializes when action is taken in response to the lessons learned.
That being said, it should be clear that lessons learned workshops are not (just) a forum for people to vent their anger. Sometimes you might get this impression when people are being very negative. But a project review should always be about sharing helpful and constructive feedback and ideas to become better.