how to get approval for course uf

Process Steps

The academic approval tracking system will automatically route the request (including all accompanying forms and documents) to the following groups for approval and/or notification.

Required Documents

External Consultation form, if appropriate – download, complete electronically and save to your computer (refer to the External Consultations page for policies and instructions). You will be able to upload this document after the request has been initiated.

Enter Academic Approval Tracking

Click the start button below to enter the approval tracking system (requires GatorLink login).

What is Academic Approval Tracking?

Approval Tracking is an online tracking system for requests associated with specific academic processes. It is currently used for requests regarding new courses, updates to existing courses, programs and degrees, and other academic processes. Note that this application does not replace Sunshine Statute requirements.

What courses and programs require approval?

All college credit courses, certificates, and degree programs require approval, though graduate, undergraduate, and professional programs often have different approval steps. Please see the Policies page for more specific information.

How long does the approval process take?

The length of the approval process depends on the number of required approvals and whether the required forms were correctly filled out when the request was first submitted.

How do I get a new course or program started?

Go to the Start New Request page of this site and select the appropriate request type for your request, then select the applicable process and follow the displayed instructions.

Who can make changes to requests?

The original submitter can make changes to the documents attached to a request at any time.

Is there a list of all the College and Department level approvers?

You can see a list of all College and Department level approvers on the Groups & Approvers page. If an approver needs to be added or removed from the Approver list, the department chair or appropriate college administrator can submit a Change Approver Request.

Why am I getting all of these emails?

There are three different email notifications sent out by the Academic Approval Tracking system. They are "Decision needed on a request," "Change to a request," and "Request has been approved." Notice the different subject lines (highlighted in yellow below). Each of these email types are briefly discussed below.

Process Steps

The academic approval tracking system will automatically route the request (including all accompanying forms and documents) to the following groups for approval and/or notification.

Required Documents

Catalog copy - catalog-style description of the certificate, requirements for entry, requirements for completion, and a suggested semester-by-semester plan, prepared as a Microsoft Word document.

Enter Academic Approval Tracking

When you have prepared the required documents, click the start button below to enter the approval tracking system (requires GatorLink login).

What is a transient study?

Transient study refers to taking courses from another institution while you are still pursuing a degree from UF. Eligibility: You must have a minimum UF GPA of 2.0. You must be on-track for your current major. You must see an advisor if you have any academic holds.

How many credits do you need to be a resident at UF?

The residency requirement means that your last 30 credits/hours towards your degree must be completed through UF. If you are applying for transient study in a Summer and intend to graduate that Fall or perhaps that following Spring, transient study may not be a good option.

How many hours do you need to get into UF?

A maximum of 60 hours from a state or community college may count towards your UF degree.

When to send transcripts to UF?

Send transcripts from that institution to UF when the final grade (s) posts. Over the course of the following semester, check and make sure that your transcripts have been received and that the coursework counts properly in your degree audit.

Does approval count towards degree?

Approval does not guarantee that the course (s) will count towards any specific degree requirement (s); rather, the approval grants permission to take the course (s).

Does UF count as residency?

If you take a web-based course through another institution while taking an on-campus course at UF (or web-based through UF and on-campus at another institution) in the same semester, the UF course will not count towards residency.

Do you have to see an advisor if you have any academic holds?

You must see an advisor if you have any academic holds.

What is the purpose of each certificate page?

In general, each certificate page explains which students are eligible to pursue the certificate, any qualifications or prerequisites necessary to be eligible for the certificate and the requirements to complete the certificate.

How many credits are required for a certificate?

Each certificate program must have at least nine credits that are distinct from every other certificate or minor. That is, certificates must contain at least nine credits of coursework that are unique to that program out of all other certificates and minors.

What is a good conduct record?

A record of good conduct. Major or continuing difficulty with school or other officials may render an applicant ineligible regardless of academic qualifications.

When do you have to send SAT scores to UF?

ACT or SAT scores can be sent directly from the testing agency or self-reported through your application status page. Scores must be received by UF by December 15. If your test scores are not received by the deadline, your application will be moved into the space-available applicant pool.

Is UF competitive?

These are the minimum requirements for applying to UF. Note that admission to UF is competitive, and most admitted students will exceed these requirements.

What is readmissions at University of Florida?

Readmissions (Previously attended the University of Florida): All readmissions applicants go through an extensive hands-on review process directly by the College to which the applicant is applying. Due to the unique circumstances of each student, the readmissions process can look very different from one student to the next.

How is competitive admissions calculated?

Competitive Admissions College GPA (Upper division applicants only): Your competitive admissions GPA is calculated by averaging your grades across the prerequisites listed for your major. Most programs include every attempt at a competitive admissions course, regardless of possible grade forgiveness. Each major has a minimum overall GPA requirement and a minimum prerequisite GPA specified for admissions, which you can locate on your major’s webpage.

What are the requirements for a freshman application?

Freshman Applicants If you have 0-11 transferable college credits, your application will undergo a holistic review. Your high school record, college transcripts (if applicable), extracurricular activities, unique contributions, and admissions essay are reviewed. If you graduated high school within the last 5 years, standardized test scores are also collected with your application.

What is upper division?

Upper Division (60+ transferable credits): Un like freshman or lower division applications, your high school record and test scores are not required to determine your eligibility for admissions. Your college coursework is used to determine your eligibility for admissions as an upper division applicant.

What is course in progress?

Courses in progress are taken into account during the review process for admissions. It is very important to accurately report all courses in progress on your application, especially if you are taking prerequisites required for the major to which you are applying as an upper division applicant. With courses in progress, we do not assume that a specific grade will be earned, only that the current GPA will be maintained.

What happens if you miss prerequisites?

If you are missing prerequisites courses, you will need to complete the missing courses before reapplying.

Does the University of Florida give you a grade?

No, the University of Florida does not issue grade forgiveness. Every attempt at transferable coursework is included in your GPA calculations. The one exception for grade forgiveness is if you have earned an Associates of Arts (AA) degree from a Florida state college.

Toolkit Features

This toolkit provides information about policies and procedures for the degree/minor/certificate certification process. It includes activities during preliminary preparation, preliminary certification, final preparation, and final certification.

Training

To register for online courses in myTraining, navigate to mytraining.hr.ufl.edu. From the myTraining Dashboard, you can search for courses using the Activity Search field in the upper left hand corner. Just type the course name, course ID or a keyword and then click Search.