Validate scope process aims to organize frequent, planned meetings with the customer or sponsor to gain formal acceptance of deliverables during Project Monitoring and Control process group. Customer check and acceptance of the deliverables is a critical activity since the final acceptance of the project will be received from the customer.
Validate scope process helps to find changes or issues during project rather than at the end. Since customer will review the deliverables as soon as ready, the project team will be able to fix the issues or problems with the deliverable if there are any, before the project deadline closes.
Another output can be defects. If the deliverables do not meet the agreed requirements, they need to be fixed by the project team, and customer needs to check the deliverable again after the fixes.
Validate scope process checks whether a deliverable meets its agreed requirements against the approved scope. Requirements, specifications, expectations, performance etc. of a deliverable is defined on the scope, and once the deliverable is ready, they all must be checked.
As defined in PMP training courses, the 5th process of the scope management knowledge area is Validate Scope Process. If you are studying for the PMP exam, Scope Management should be an important part of your PMP study plan. In this article, we are going to have a detailed look into the inputs and outputs of Validate Scope process.
When a deliverable is presented to the customer, they either accept the deliverable or makes a change request. If the deliverable meets the requirements agreed in project scope, in the beginning, the customer accepts it. Or if there are problems and requirements are not met, defects must be fixed by the project team and the deliverable must be represented to the customer again.
Once the deliverables are completed, they must be reviewed by the customer to check whether they meet the agreed requirements in the beginning of the project. A deliverable is accepted and mark as completed only if it is accepted by the customer after checks. Validate scope process aims to organize frequent, planned meetings with ...
Validate Scope is the process of formalizing acceptance of the completed project deliverables. A process that shows the stakeholders have received what was agreed and formalizes their approval. It is primarily concerned with the recognition of the product by validating each deliverable. This particular process is necessary for creating different documents like project document updates, work performance information, accepted deliverables, and change requests.
The validate scope process plays an important role as it mainly focuses on verifying the deliverables that are to be handed over to the stakeholders. The primary function is to achieve deliverables that meet the standards and criteria mentioned by the stakeholders in the Project Management plan. Without implementing the validate scope process, the deliverables will not be accepted and will have to undergo the change request process. Give yourself a chance to enhance your Project Management skills with PMP certification training, and excel in your career.
The Project Management plan contains the Scope Management plan which helps in specifying how formal acceptance of the completed project deliverables will be obtained. Described below are the Project Management plan components:
The requirements documentation process lists all the project, product, and other types of requirements for the project and product, along with their acceptance criteria. Keeping these essential aspects in mind, the project manager has to deliver the required objectives to the stakeholder. A well-documented requirement makes it easier ...
Verified deliverables are a process where the deliverables are completed and checked internally for correctness and quality through the control quality process.
Documents that define the product or report the status of the product upon completion. Verified project documents may require approvals from the customer or sponsor in the form of signatures or sign offs.
Inspection . Inspection is the process of examining the work product to determine if it adheres to the documented standards. The results of an examination generally include measurements and may be conducted at any level. Inspections are sometimes also called as reviews, product reviews, audits, and walk-through.
Validate Scope, which is part of the Monitoring & Controlling process group, is a tricky process and many test takers easily confuse this with other processes. In this process, the customer is formally accepting the completed project deliverables. Most people fall into the trap of thinking this process is to verify that the scope is documented accurately.
Verified Deliverables is an output from Control Quality. Verified Deliverables signify that the deliverables have been inspected and measured to ensure they conform to quality standards. Verified Deliverables are considered as the one the most important outputs in any project.
The Project Management Plan, one the most important document in the project, is the single approved document that guides the entire project. In this case, the scope, scope baseline, and other processes would be reviewed as well as updated.
Inspection involves a point-by-point review of the scope that is associated with the deliverable. The customer must decide if the deliverable is acceptable or is rework is required.