calpads how to read course levels

Where can I find a course code for calpads?

CALPADS Course Codes (formerly California Basic Educational Data System [CBEDS] Course Codes) : Are you looking for CALPADS course codes? Refer to the CALPADS Code Sets document, which is located within the CALPADS System Documentation under the "CALPADS File Specifications" heading.

What grade level range should I select in calpads?

When selecting a standards grade level range of MID (5–8), you must also indicate in CALPADS whether or not the course is being taught as part of a Middle School Core Setting (Yes or No).

What staff data must LEAs submit to calpads?

LEAs must submit data on all staff employed in positions requiring certification that are actively employed on Census Day. Each element of certificated staff data must be submitted with a Statewide Educator Identifier (SEID). There are two groups of staff data that LEAs must maintain in their local systems for submission to CALPADS.

What is the calpads user manual?

Provides access to the CALPADS System Documents, Daily Known Issues List, links to external CDE sites useful to CALPADS work. This page will help users navigate through the nuances of the different CALPADS report by providing specific logic and mapped sources of each value. Here are some of the commonly search topics in the User Manual.

How does CALPADS work?

CALPADS provides local educational agencies (LEAs) with access to longitudinal data and reports on their own students, and it gives LEAs immediate access to information on new students, enabling the LEAs to place students appropriately and to determine whether any assessments are necessary.

What is CALPADS ODS?

The CALPADS ODS Extract file may be used to compare and identify differences between the CALPADS data and the data in the local student information system.

Who has access to Calpads?

parents and legal guardiansConsistent with California Education Code Section 49069, parents and legal guardians have the right to access any and all pupil records related to their children that are maintained by school districts.

How do I get access to Calpads?

You will need to have access to CALPADS. Request for SELPA user accounts can be made by sending an email to calpads-support@cde.ca.gov. Once the ticket is received, the CDE will contact you shortly with the application and instructions. Each SELPA organization is allowed to have up to two SELPA accounts.

What is Cbeds?

The California Basic Educational Data System (CBEDS) is an annual data collection administered in October. CBEDS data are reported through an Online Reporting Application (CBEDS-ORA). The purpose of CBEDS is to collect data about schools and districts, as well as some aggregate data on students and staff.

What is an MID in Calpads?

Multiple Identifier (MID) Resolutions (Work In Progress) - CALPADS User Manual.

What is Calpads data used for?

California Longitudinal Pupil Achievement Data System (CALPADS) A longitudinal data system used to maintain individual-level data including student demographics, course data, discipline, assessments, staff assignments, and other data for state and federal reporting.

What does IFEP mean in education?

Initial Fluent English ProficientInitial Fluent English Proficient (IFEP)

What is CalSAAS?

California Statewide Assignment Accountability System (CalSAAS) CalSAAS is a new system of Assignment Monitoring allowing annual monitoring of all certificated educator assignments.

When do you have to submit pending records to CalPADS?

CALPADS will accept “pending” records for students at any time during the year, however the submission of a “pending” record is not required unless the student is pending evaluation on Census Day (for purposes of Fall 1) or on June 30 (for purposes of EOY 4).

Where to find anomalies in Calpads?

Information regarding anomalies can be found in the CALPADS SSID and Enrollment Procedures document, which is located within the CALPADS System Documentation.

When will LEAs report behavioral restraints?

Beginning with the 2019–20 school year, in addition to reporting all incidents involving violations of Education Code Sections 48900 and 48915, LEAs will report the use of behavioral restraints or seclusion for pupils in the End of Year 3 (EOY3) collection CALPADS.

What is the CTE code for LEA?

Can an LEA use a Career Technical Education (CTE) State Course Code (7000–8999 series) for a course if the school does not run a CTE Program? If so, then what should an LEA select for the CTE Course Provider Code field?

What are the school transfer codes for charter schools?

School districts and charter schools operating non-county programs who report independently or through their district, are expected to report the type of transfer for any student that transfers into the district or school for reasons included in Student School Transfer codes 1, 2, 3, and 4.

Do you need to report CRSE?

A Course Section Enrollment (CRSE) record must be submitted for the teacher's assignment. It is not necessary to report the Student Course Enrollment (SCSE) file for these Course Section records since the teacher was identified with a Job Classification Code of 27 – Itinerant/Pull-Out/Push-In.

Do LEAs have to report summer school enrollment?

However, because CALPADS does not require LEAs to report student enrollment data for summer school, LEAs must enroll the student with a secondary enrollment if the school at which the incident occurred is not the student’s school of primary enrollment for the given academic year.

Training Website

In January 2019, CSIS launched a new website and new training environment intended to improve access to resources. The CALPADS course catalog and training registration is located in a Learning Management System (LMS) called Bridge.

Getting Started

Users who wish to access CALPADS training can find it via the CSIS web site. CALPADS LEA Administrators and other users should visit CALPADS Learning Opportunities to get started. CALPADS LEA Administrators may access the LMS here.

Resources

Visit CSIS - Resources For Everyone , and visit the CALPADS Resources , which house a number of useful documents and presentations regarding CALPADS training, data privacy, and a wealth of information relevant to CALPADS.

CALPADS Quarterly Updates

Visit CALPADS Quarterly Updates for details and registration for these webinars. Beginning in the 2021–22 academic year, the California Department of Education will conduct a series of quarterly updates via webinar for local educational agencies (LEAs) regarding the California Longitudinal Pupil Achievement Data System (CALPADS).

Other CALPADS Related Resources

View the ASVAB Reporting System - Instructions for Data Collection and File Upload for detailed instructions on how to use the web application for the ASVAB Reporting System.

What are the data elements used in Calpads?

All of the data elements used in CALPADS, along with their definitions, can be found in the CALPADS File Specifications. Student data include: Staff data include: Course data include: Enrollment. Demographic. Detailed information on course offerings (e.g. English learner services, class size) Demographics.

What is a Calpads web application?

Hardware and Software Requirements. CALPADS is a web-based software application. There are no special hardware considerations needed. For optimum performance, the Web pages and Web-based applications hosted by the California Department of Education (CDE) require a current Web browser.

What is staging area?

The Staging Area is the temporary storage for LEA submitted data until these are corrected, validated, and approved for loading to the CALPADS Operational Data Store (ODS). The Staging Area is the initial data loading point for all data submissions.

What is student enrollment and exit data?

Student enrollment and exit data. All necessary data to produce required graduation and dropout rates. Demographic data. Other data elements deemed necessary by the State Superintendent of Public Instruction, with approval of the State Board of Education, to comply with the federal reporting requirements.

Does CDE support web browsers?

Web browsers that are fully compatible with these browsers may also be suitable, but CDE does not design, maintain, or test for browsers that are not listed above. If you are not sure of the version of your browser, select Help in the menu bar of your browser and choose About.

What is a student section detail page?

The Student Course Section Detail page allows an authorized user to add/update a selected student's course section information . The user may also delete the record once the course record information has been viewed. This page displays when the user selects the Open or Add New Record buttons from the Student Course container.

How many hours does a student need to complete to get a Carnegie unit?

The Carnegie Unit is granted to a student completing approximately 120 hours of class in one subject over the course of one year.

What does UC/CSU mean?

This element indicates which UC/CSU course requirement is being met for a given student. It is a coded value representing a University of California (UC) or California State University (CSU) college admission course requirement that a high school course has been determined to meet.

Do school types need to submit fall 2 data?

These are the School Types that need to be submit Fall 2 data. Some school types are Permitted to upload data while others are required. Some school types, are not expected or allowed to submit certain Record Types. Course and staff data need to be reported by all schools except NPS schools and ROP/C.

Is SCSC a grade level code?

Yes, if Record Type Code = SCSC and Grade Level Code is 9-12. This element reflects the number of credits earned. This is required only for students in grades 9–12 in departmentalized courses if credits are issued. 18. Student Course Final Grade. Yes, if Record Type Code = SCSC.

Quick Links

The system documents on this page assist in using the California Longitudinal Pupil Achievement Data System (CALPADS).

System Documentation

The system documents on this page assist in using the California Longitudinal Pupil Achievement Data System (CALPADS).

Fall 1 Roadmap

Provides a summary of essential information and tools necessary for success in meeting all Fall 1 submission requirements.

System References

Provides access to the CALPADS System Documents, Daily Known Issues List, links to external CDE sites useful to CALPADS work.

Report Mapping Guide

This page will help users navigate through the nuances of the different CALPADS report by providing specific logic and mapped sources of each value.

What happens when LEA approves a revision?

LEAs should take advantage of new revisions. Step 2. Once the LEA approves a revision, all reports and statuses associate dto that revisions will be frozen. However, newer revisions will continue to be available to the LEA in parallel to the frozen LEA Approved versions, whenever changes in the ODS are made.

What is a revision in LEA?

The new version of the data extracted for an LEA is referred to as a Revision. There are differences between a Snapshot and a Revision. A snapshot identifies the data stored within CALPADS for a specific submission certification cycle and a revision is a version of that data within the snapshot that has a specific data and timestamp within that certification cycle.

What is SELPA approval status?

SELPA Approval Status is the workflow status of the individual SELPA per SUBMISSION>LEA>REVISION

How long does it take for a LEA to trigger data extractor?

The Data Extractor is triggered for an LEA throughout the day by changes to the ODS when all files for that LEA have posted and 15 minutes have passed with no additional file upload or post activity by the moment Data Extractor triggers.

What are LEA reports?

Reports are generated and provided to the LEAs for review (see the Certification User Interface Specification on details of how LEAs review reports). Warnings and fatal certification errors are identified. Fatal errors must be resolved to prevent an LEA from certifying their revision (see section below on Certification Validation Rules and Excluded Schools for additional information on the validation rules process).

What is CVR validation?

CVR validation procedures are identified for the particular submission are applied to the data in the current revision. CVR validations (Fatals & Warnings) for the revision are logged and stored within the CALPADS Reporting database until Expected Schools and Excluded schools business logic are applied during this process (see section below for business rules relating Certification Validation Rules (CVRs), Excluded and Expected Schools).

Does LEA require SELPA approval?

Once the LEA has resolved all fatal errors and reviewed all required aggregate reports, the LEA may approve the revision. For specific submissions, LEAS may require a SELPA approval to finalize the certification. There are two varying certification process that LEAs will encounter depending on the submission.

Training Website

• Charter Schools
  Information regarding Charter Schools can be found in the CALPADS Data Guide, which is located on the CALPADS System Documentation Web page.

See more on cde.ca.gov

Getting Started

Resources

CALPADS Quarterly Updates

• In January 2019, CSIS launched a new website and new training environment intended to improve access to resources. The CALPADS course catalog and training registration is located in a Learning Management System (LMS) called Bridge. CALPADS Local Educational Agency (LEA) Administrators have access to the Bridge platform, which provides an opportunit...

See more on cde.ca.gov

Other CALPADS Related Resources

What Does CALPADS Do For Local Educational Agencies?

Features

Intended Users

System Components

• CALPADS provides LEAs with:
  1. Access to longitudinal data and reports on their own students. 2. Immediate access to information on new students, such as the students’ program participation, English learner (EL) statuses, and assessment scores. 3. An efficient means for meeting state and federal reporting …
• Types of data in CALPADS
  The following table illustrates the types of data captured in CALPADS. Each of these types of data is represented by data elements that have specific names and definitions. All of the data elements used in CALPADS, along with their definitions, can be found in the CALPADS File Specifications.

See more on documentation.calpads.org

Hardware and Software Requirements

Account Roles Needed

When to Submit A Student Course Enrollment Record For Fall 2

When to Submit A Student Course Completion Records For EOY 1

Accessing Student Course Section Interface

Student Course Section Details